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Minutes
of a Meeting 8th Jan 2009 held at JF
Present :PJ,CPC,JC,TP,JF and C Peck
1.0
Catering.
1.1
R&R to do glasses as
last time at 8 * 250 * 0.18p each, PJ asked CP to come up with a
price for the same.CP suggested that glass hire was removed from
quote so that all glasses came from the same source,PJ to confirm
1.2
Menu: Mediterranean
chicken + potatoes + salad
1.3
CP s Fridge hire at
£250, PJ asked TP to come up with another price for this
1.4
CP to do opening drink,
10oz high balls to be used (note; who provides/hires these?)
1.5
Price of food to be £20
per head (see budget)
1.6
Subsequent to this ,CP
quote requires deposit and guarantees under terms and conditions.JC
to pay deposit, £350, when instructed by PJ who is getting
insurance quote.
2.0
Marquee
2.1
Accaision quote
discussed, price to include the following:
250 chairs, 25 tables ,band and
kitchen annexes, dance floor,bar covering,toilets, 12 trestle
tables.Still to be resolved ,entrance annexe and doors, toilet
exit.A site drawing to be produced by CPC to be agreed
2.2
Deposit required
£750.00, JC to pay invoice.
2.3
Internals to include
decorations,flowers etc (see budget)
2.4
Externals to be
heaters,generators (Mike Horn may not be able to provide this
time),fencing, signage etc (see budget)
2.5
Band to be revisited by
JF ,timings to be agreed to suit ball timings
3.0
Bar etc
3.1
PJ proposed lease of
bar, perhaps to Dave Morgan or Battledown brewery
3.2
Wine tasting at Gordons
will be a Sat late pm ,PJ to arrange , other proposals such as
Majestic to be visited plus any others.To be discussed in detail at
next meeting
4.0
General Items
4.1
Notices to be put in
local mags by CPC
4.2
CPC to approach
corporate tables from last time,TP to see Chris Kelland
4.3
Hire of marquee on
Sat/Sun to investigated by all (note post meet, no charity cricket
match this year)
4.4
Price fixed at £55.00 a
head
4.5
Tickets to be sourced
by JF
5.0
Charity (Maggies
Centres) and Sponsorship
5.1
CPC to discuss with MC
,suggested to them a list of possible sponsorships which have been
sent,raffle prizes by them yet to be discussed ,meeting to be
arranged 23/02/09
5.2
Approaches to be made to
all likely sources.CPC has spoken to Yorke and Barnwood,Paxton asked
to be notified in March
Budget based on
last meeting
Income 250 * £55 = £13750
Expenditure (Gross terms)
Marquee and all components inside and out
£4600.00
Band £900.00
Catering £5250.00
Bar costs,general expenses £600.00
Contingency £500.00
Total £11850.00
(Note: Deposits required 1200.00)
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