2008-09

AGM held at
 Birdlip and Brimpsfield Cricket Club On Sunday 18th October 2009 at 7.00 pm.

Present: Chris Cotterell, Ian Green, Andy Moore, Allen Partridge, Phil James, David Partridge, Warren Knock, Martin Smith, Trevor Holder, Tom Parsons, Dan Knock, Brian Bright, John Jessop, Dave Green, Steve Townsend, Roger Moore
Apologies: Andy Hieron

1. Approve minutes of the AGM 28th Nov 08 - NS read out the minutes of the AGM, which were agreed.

2. Chairman’s Report
2.1. PJ reflected the fantastic season the club had and congratulated the 1st Team for achieving 3rd Position and 2nd Team for gaining promotion.
2.2. Thanked IG for preparing the wicket.
2.3. Raised an issue over the point of trustees retiring. He wanted the club members to think whether there is a need to make the retiring of the trustees mandatory as there are not enough members in the club as we are a small club. Views of club members are appreciated on this.
2.4. Reported the charity ball was a good success raising good revenue for the club (£4222.89) and also raising £1500 for Maggie’s Cancer care centres. Detailed statement to be published on the club website.

3. Treasurers’ Report –
3.1. TH reported that the income went up compared to last year, mainly due to more membership fees and increase in the match fees.
3.2. Bar revenue also better than last year mainly due to new supplier.
3.3. TH also suggested that for next year the club needs to make the running of the bar more efficient with less wastage and improving quality. Also the club needs to organise more social events and touring games so that bar is running constantly as this is one of the key revenue generating mechanism for the club.
3.4. Expenses for ground work, replacing hot water system and carpets were supported by the income generated from charity ball.
3.5. For next year cost for repairing the shower heating, and maintenance of wood work, windows and upkeep of the pavilion will also be supported by the income generated from the ball.
3.6. TH reported that the expenses of electricity were reduced due to operation efficiency like fridge usage when needed.
3.7. TH raised an issue that there was a float missing and also some money collected as part of fines went missing. This issue needs to be addressed for next season by putting in controls and checks so that it does not happen ag. PJ has reported this incident to the police.
3.8. TH Reported that all the membership fees were paid in for the year.
3.9. Detailed treasurer’s report with next year’s expenses will be published on the club website.

4. Trustees Report
4.1. MS reported that the trustees had a meeting on the 9th Oct in which all the trustees were present.
4.2. Reported that the deeds for the land have been kept in the custody of WK in a fire safe box.
4.3. Trustees had requested a report of the upkeep of the club in the last AGM, which was not provided, hence they repeated the request.
4.4. MS reported the money (Sale of Land) held in C&G stands at £9627.74

5. Groundsmans’ Report –
5.1. IG reported that the renovation of the square for next season was done.
5.2. Requested more help for next season rather than the same group getting involved we need get more members getting involved.
5.3. Reported all repairs need to be completed by January 10.

6. Team Captains Reports,
6.1. 1st team – IG reported that it was a great season in achieving 3rd position, with some fantastic individual performance- Batting Guy Partridge scoring over 500 runs and Bowling – Andy Moore.
6.2. 2nd Team – CC reported that it was a great year with achieving promotion yet again.
6.3. Wednesday Team – AH was absent in the meeting hence no report provided
6.4. Sunday Team – DK reported that it was a great season with the highlights of winning the Cranham Feast, and being the losing finalist in the 6 Side tournament. Also reported that the turn out this year was good and felt good having a set team.

7. Youth Cricket Report (from Warren) – Our juniors had a mixed season. A number of enthusiastic, if inexperienced, young players joined the club and Tuesday evening practice often brought 20 boys along out of our 24 players.

This season the under 13 team played in the Cheltenham League, the Stroud League in 2008 having been disappointing, some clubs fielding very weak sides, some not producing a team at all. However, it was a big jump to the senior Cheltenham U.13 League, where we were placed without consultation and where we met the ‘A’ sides of such as Dumbleton and Hatherley & Redding. Our team’s average was still under 12 and they faced mainly players of 13+. Sometimes they were outclassed, but they never gave up, fielded and bowled with spirit, although the batsmen struggled. Twelve matches were played of which 4 were won.

Sadly, no matches were played at under 11 or under 12 level, so several promising players had no proper game. This was due to weather, as well as the difficulty of finding opponents.

Douglas Fair again proved a captain who led from the front, being top run-scorer with 250 to go with his 9 wickets close behind was Josh Smith, with 153 runs. I should also mention Sam Kempster who while scoring 83 runs, was only out only 4 times in 10 innings. Top bowler was Ross Moore, with 15 wickets. Since he also scored over 100 runs, captained the team in Doug’s absence and maintained enthusiasm throughout, he wins the Junior Cricketer Cup for 2009, Congratulations to him.

Finally, I thank especially, my close colleague and sharer of the overall organisation, Tom Goulsbourne, also Alan Kempster, who again coached most Tuesday and umpired occasionally. Those parents and others who gave up time to help are also thanked most gratefully.

8. Resignations
The following members resigned -
Andy Ward as Social Secretary
Andy Hieron as Midweek Captain
Nitin Shetty as secretary
Warren Knock, Tom g. from Youth Cricket

9. Election of officers
Chairman – Phil James
Secretary – Andy Moore
Treasurer – Trevor Holder
1st Team Captain - Ian Green
2nd team Captain – Chris Cottrell
Sunday Captain – Dan Knock
Midweek Captain – Toby Harris
Fixture Secretary – Chris Cottrell
Club Representatives – Tom Parsons, Ken Partridge
Bar Secretary – Trevor Holder
Social Secretary – Kim Knock, Tom Parsons
Membership secretary(NEW) – David Green
Youth Cricket - TBA

10. Any Other Business
10.1. DP suggested the need to run U15 team
10.2. AM suggested partnership with local school for youth cricket.
10.3. Issue raised about the Christmas draw – suggestion to run the draw through
10.4. MS asked for the rules to be published on the club website. TH to take action on this.
10.5. IG reported that the outdoor net needs the middle part to be extended. Action to be taken in the next committee meeting
10.6. ST and DK to attend the next umpire’s courses.
 

Minutes of the meeting held at the Royal George on Sunday 29th Mar 2009 at 7:30p.m

Present: Chris Cottrell, Nitin Shetty, Trevor Holder, Phil James, Tom Parsons, Ian Green, Andy Ward,  Andy Hieron, Ken Partridge
Apologies: Warren Knock, Dan Knock

1.0            Outdoor Nets & Ground Update –
1.1            TP to fix the fencing around the ground

1.2            Help still needed to finish of the nets and prepare the ground for the start season. If you can help please contact IG.

2.0            Club
2.1            Trustees to lend £3000 towards the refurbishment of the club house. Invoices for the money used to be provided to the trustees.

2.2            Committee decided that the Existing Boiler will only be used for central heating

2.3            The Shower to be run from electric by timer setting- CC to sort

2.4            On demand water heater would be put in place for the Kitchen Sink – CC to sort

2.5            Certified boiler engineer to be arranged to service the boiler

3.0            AOB
3.1            AW to gather more information on whether to organise 1)50PPl Marquee for the Pro 40 - £65 0r £20 County Championship game

3.2            AW - To arrange some activity in the marquee after the president’s game.

3.3            Sponsorship - For the new season we have lost sponsorship from Errington smith & Bank House

3.4            TH - To take a stock of bar.

3.5            TH - Raised concerned that match balls from last season have gone missing.

3.6            IG - Suggested that we have a practice matches before the league game starts.

 Next Committee meeting scheduled for 24th April Friday 7:30p.m at the club

Minutes of the committee meeting held at the Royal George.
On Sunday 13^th Feb 2009 at 7:00p.m..

Present: Chris Cottrell, Nitin Shetty, Trevor Holder, Phil James, Dan Knock, Warren Knock, Tom Parsons,
            Ian Green

Apologies: Andy Hieron, Andy Ward
 

1.0  Outdoor Nets Update –

1.1  IG to organise a team together in March to cement in the poles so that the nets are available to use in the new season. 

2.0  Fixtures-

2.1  President Game to be held on the 21^st June

2.2  Tour has been scheduled for 12, 13, 14 September.

2.3  6 aside tournament organised for 30^th August  

3.0  Club

3.1  The front of the club house will be painted to freshen up the look before the start of the new season. 

4.0  Ground

4.1  IG reported, once the snow clears from the fields, he will judge what has to be done on the fields

4.2  IG also reported that moles are an issue on the fields action needs to be taken to sort this

4.3  IG reported that the gate post has been fixed by Alan P.

4.4  CC reported that the rails around the ground needs to be mended

4.5  CC also pointed out that the ground where the marquee for the ball has to be put needs to be checked for levelling.

5.0  AOB

5.1  Andy Moore to rejoin us for the new season and also Jack Evans will play on Sunday.

5.2  WK reported that the excess kit from the youth team can be donated.

5.3  CC has placed an advertisement for a Tea Lady and also for use of the marquee after the ball.

5.4  Committee have requested a loan from the trustees for doing up the bar and showers, WK to check with the trustees. 

Next Committee meeting scheduled for 8^th March Sunday after the Cricket nets

2007-08

Minutes of the committee meeting held at Birdlip and Brimpsfield Club. 
On Sunday 13^th July 2008 at 8:00 pm.

Present: Chris Cottrell,  Nitin Shetty, Trevor Holder, Tom Parsons, Ian Green, Dan Knock, Phil James
Apologies: Andy Hieron, Rob Ward, Warren Knock

1.0  Outdoor Nets Update –

1.1  An estimated £900 in addition to the funding received, has been spent on the outdoor nets. Reconciliation to be done by CC/TH to confirm the exact amount.

1.2  Committee to arrange a work party in October to realign and firm up the nets surrounding poles. Ken Griffith to oversee this.

2.0  Fixtures-

2.1  IG to manage the tour game organised on the 25^th August.

2.2  CC to manage the 6-side tournament to be held on 24^th August. Volunteers will be needed to help with the various activities scheduled during the day. The BBQ is scheduled for 12:00, CC to send a mail out to all club members closer to the tournament day.

2.3  DK to manage the 5 Mile house (3^rd Aug) and the President’s Game (10^th Aug) fixtures.
 

3.0  Club Insurance-

3.1  TH reported to the committee that sight screen that was damaged due the heavy winds, is not covered as part of the existing club insurance.

3.2  TH further suggested that the current insurance needs to be reviewed to see what club assets are covered, and also new items like the bowling machine acquired by the club to be added to the insurance cover. 

4.0  Bowling machine

4.1  It was reported to the committee that the bowling machine on few occasions was left unattended, and kids were using it without any supervision. Committee wants to remind all the club members, using the bowling machine, should at no time leave it unattended. 

5.0  Accounts

Minutes of committee meeting - Saturday 13th May 2006

 Present: Chris Cotterell, Ian Green, Steve Townsend, Phil James, Warren Knock, Tom Parsons

 Apologies: Trevor Holder, Graham Holder, Nitin Shetty, Kent Partridge, Andrew Hieron

 Matters Arising

·                     Meetings will be held on 2nd Friday of each month during league season - next meeting Friday 9th June ( Saturday 10th England game)

·                     Decision on a Blues night will be taken after Village Hall event over next few weeks

·                     TH will have fixture list sorted by Saturday 20th May

·                     IG confirmed that he is working with Rob Ward, Matt and Simon Workman on ground - Rob Ward has being doing some great work over last few weeks with ground - IG will continue to organise - looking at Matt to come up on Wednesdays to roll and mark wicket out before midweek game - Stumpy will do some rolling and strimming around edges/ IG and RW will continue liasing over other areas through week. Work will continue on a cut area near hedge opposite clubhouse - to be used on match days for practice/ net to be turned around so anyone practicing does not hit ball onto playing area. Work will continue on both sides of wicket - bottom end of wicket has been extended and will continue to be worked on to see whether ridge can be rolled out(not useable this year)/consider loam at end of season to extend wicket for next season - top end has a practice wicket prepared/ consider loam at end of season to extend wicket other way

·                     ST taking pitch mower back for minor repair to blades / Allan Partridge is currently fixing 'Hayter' mower

·                     Presidents match on 9th July - final kids game in morning before game -it will be good to see kids and parents staying around - barbeque to be put on

·                     Last years Under 13s have lost 4 kids to Sheepscombe - kids to old for youth team

·                     Quiz night took £280 over bar - good turn out

·                     Friendly fixtures organised - Friday 23rd June - ST organising

·                     Unable to afford practice net faciltity this season - CC and WK looking at funding before next season

·                     ST highlighted the need for a Scarifier to be purchased to help with pitch preparation during the season - ST looking into / to check with AP whether he will be bringing his back up to club

·                     Tom Parsons will be talking to Burfords about scraping old roller and old gang mowers / will talk to AP about moving equipment in corner/ talk to Tim Wright about burning rubbish/removal of tractor for scrap value - then ground can be tidied up - to sort by 1st week of June

Minutes of Spring meeting - Friday 7th April 2006

Present: Chris Cotterell, , Ian Green, Steve Townsend, Trevor Holder, Phil James, Andy Hieron, Kent Partridge, Warren Knock, Dan Knock, Darren Cookes, Brian Bright, Tim Wright, Peter Wright, Rob Ward, Andy Hussey

Apologies: Tom Parsons, Graham Holder, Nitin Shetty, Peter Partridge, Guy Partridge, Norman Partridge

 Matters Arising

·        Chairman's report                       

- CC gave out updated copy of clubs constitution and discussed situation with Trustees - Peter Partridge has resigned and CC thanked him for his

contribution. Tom Parsons will be retiring as a trustee - CC will be talking to two individuals in the club regarding them standing as Trustees and then he will call an EGM to vote on them becoming Trustees of the club

-Forthcoming events:

- Friday 28th April - Quiz night - Warren Knock organising - 8pm start - all club members and players encouraged to come along

- May/June/July - Blues Festival at Village Hall or cricket club still being organised by Steve Townsend - Andy Hieron looking into Karaoke/ Caribbean evening

- Sunday 27th August - Car Boot Sale - Phil James

- September - Cricket tour - following a vote it was decided that Chester would be looked at as a tour venue in September -    Trevor Holder to organise

- Players Dinner / Club dinner still to be organised

- December - Club draw - Ian Green/Trevor Holder sorting out raffle tickets to be ready in first few weeks of May

·                    League AGM - Thursday 6th April

-A new league structure would come into play for the 2007 season - IG would put the league proposals up on the notice board - a Gloucester and Wiltshire pyramid structure will be introduced - If Birdlip finish in top 5 or 7 they could be playing with teams from current Glos/Wilts Div 2 next season

-First two games and last two games of season will commence at 1.30pm

-Match regulations - the mininum number of overs in a match shortened for weather or other legitamate circumstances will be 60 overs (30 overs per side)

-Match regulations - Should a team fail to raise a side the non-defaulting club shall be awarded a win and will be awarded the maximum winning points in that division on that day

-Score sheets have now become cards for this season - there is additional information to complete by all captains - the white ECB team cards need to be completed by each captain prior to the game starting and then must be kept by the club secretary for the duration of the season - white ECB cards to be completed for all fixtures inclucing friendlies

- New requirements have come in which clubs must comply with regarding 'Criminal Record Bureau' forms and self declaration forms - IG to check clarification on forms and get relevant club officials to complete prior to season

·                    Ground Matters

- IG asked for help during season with the ground - some players had indicated they could help out through season - IG said he would be talking to Matt Workman who is currently working as a green keeper to see if he was available to help

- Tractor and Haytor mower (used to cut around side of ground) still need fixing

- ST asked WK to be conscious of playing conditions with Youth cricket and to consider whether conditions are suitable to play without causing any damage to other wickets - kids have a tendancy to slide sometimes on other strips

 ·                    1st Team Captain Report

- ST put forward his views on how cricket should be played this season - 1st team were a bit overhaud with opposition at times last season - players should realise we can compete at this level of cricket - we should adopt a positive attitude throughout the game and all players should lead by example and play competitively - we should not lower ourselfs to the way some clubs behave on the field - we should arrive early for games and have time to discuss any tactics - show leadership collectively - go out and enjoy ourselves and then enjoy each others company in the club afterwards - we should buy the players in the opposing team a drink and it should not just be the captains who buy one another a drink

-It was proposed that 50p should be put forward from each player to buy a jug for the oppostion

-ST's comments where supported by CC and Andy Hussey - Andy Hussey re-enforced the points that the team should move forward as a squad - players should wear their tops in the club and for away fixtures and portray a professional image - he put forward the fact that more players should practice on a Friday evening

-RW would price up clubwear - it was proposed that we should consider club badge on sweaters and adopt a club sweater colour

·                    Youth Cricket Report / Sunday fixtures

-Under 13 team finished second in Stroud league winning 5 out of 7 games with a team whos average age was just over 11 -this was an improvement on 2004 when the team won only one game. Youth played two under 11 games winning one match. This year we have lost 3 players through age, only one of whom may go onto an higher level.

Don Barrington was junior player of the year, both highest scorer and highest wicket-taker and will be this years captain. The junior squad is now up to 21 players under 13. Average attendance at nets has been 15 

- Issue was discussed that we need to keep some of the youngsters we loose because they get too old for youth teams and are not being encouraged to play Sunday cricket and are leaving for other clubs

-RW raised the point that home Sunday fixtures should be used to give opportunities for some of these youngsters to  play higher level cricket / development fixture (inform opposition) - away fixtures should be maintained for senior and regular Sunday players to play in

-WK and KP to draft a letter to invite youngsters along to play on Sundays and practice on Fridays.

-Warren has been working on clubs history but has found many scorebooks incomplete - Warren proposed that the club should make an effort to attract people of an age to become scorers so that every club team has a scorer. If a person could offer 4-5 days in a season and we pay them £5 per match and free tea then Warren would be happy to put up £50 for first ten sessions

·                    Any Other Business

-TH to let Painswick and Village Knockout organisers know that we are pulling out of Village Knock-Out

-CC and TH to sort out Fixture List for start of season including sponsors

-Indoor nets have been best attended pre-season net sessions we have had

-Red Star fixture has been organised for Sunday 18th June

-IG raised 'Fantasy Cricket' League that has run for last two seasons - IG would not be doing it this season - no one else would take it on - it was decided this would not continue

-IG/RW still to discuss match ball sponsors

Minutes of Committee meeting - Sunday 5th March 2006

 Present: Chris Cotterell, , Ian Green, Steve Townsend, Trevor Holder, Andy Hieron, Kent Partridge, Nitin Shetty

Apologies: , Graham Holder, Phil James, James Pick, Warren Knock

 Matters Arising 

·                    Blues Festival - this event will now be moved to June or July as another similar event is taking place at the village hall in May - event will be staged at clubhouse

·                    ANY IDEAS FOR OTHER EVENTS  STILL WELCOMED

·                    2007 - Looking possible that two consecutive weekends of marquee events will take place next summer - includes club summer ball and Tom Cotterell's wedding -30th June and 7th July - IG to contact league to ensure that 1st teams fixtures are away and 2nd team fixtures to be switched to another ground 

·                    Club raffle tickets now to be sorted before season starts - main supporters have been sent letters about supporting draw  -IG to follow up - CC to talk to The George

·                    Match ball sponsors for coming season still to be looked at

·                    Lawn Tennis Association development proposal still to be pursued-awaitng information from James Pick

·                    TH will sort out new junior kit by end of March

·              Grounds team to be put together over next three/four weeks - IG would like anyone who is going to be available in season to help out to let       him know so he can plan ahead

·              Work at ground scheduled for Sat 8th or Sat 15th April - who can help please email IG

·              Shipton on Stour tour team who came last season would like to challenge us to football match on a Sunday - is anyone interested let IG know

·              Fixtures list complete - Red Star fixture only game to be sorted -Warren has junior fixtures to pass on to PJ

·              TP looking at Golden Heart / George / Green Dragon for Club dinner in September

·              Financing of permanent net facility still being sorted by end of March - CC to sort out 3 quotes

·              TP will sort tractor controls out by first week of April so the beast can be operated properly

·              TH and CC to discuss budget prior to EGM

·              New electronic till £620 - to be budgetted

·              Consideration to be given to slip cradle for start of season

·              TP to give Tim Wright go ahead to trim trees around ground 

·              IG still awaiting James Pick to e-mail all copies of previous meetings

 The committee give notice that the spring EGM will take place on Friday 7th April at 7.30pm at the club - as many club members and Trustees should attend as possible

Minutes of Committee meeting - Sunday 8th January 2006

Present: Chris Cotterell, Tom Parsons, Ian Green, Steve Townsend, Trevor Holder, Graham Holder, Phil James, Andy Hieron, James Pick

Apologies: Kent Partridge, Warren Knock

Matters Arising

·        Chairman's report - income generation and forthcoming social events:

        - February - Club Shoot organized by Tom Parsons to take place Sunday       19th February (£20 a head) - IG to find out who will attend before next meeting
 
       - March - James Pick looking into possibility of tickets for England Av Ireland A on March 17th at Kingsholm -    feedback Feb. meeting
 
       - April - Quiz night - Warren to feedback at February's meeting
 
       - April / May - possible Jazz Dance evening using Village Hall - Steve to feedback at February's meeting

        - May/June /July - Andy Hieron to consider social events eg, Caribbean evening / Karaoke evening- feedback Feb.    meeting

        - May/June/July/August - Barbeque rota for next season with 1 steak night every month - organizers to be found

        - June - Trev to look at possibility of bigger screen for World Cup - feedback Feb meeting

        - September - cricket tour - IG/TH to get feedback from other players and discuss with suitable locations with 'Shire Sports' agency

        - September - Players Dinner - still to be taken on

        - September - Chris still looking at Steve Betts Hospice using club for a Ball - already agreed at previous meeting       that club ball would be every two years

        - October - Club dinner on 1^st Saturday in October - options are Village Hall with outside catering and beer     supplied by club / Green Dragon - Tom to feedback at next meeting

        - December - Club draw - tickets for Club draw will be produced before season starts so they can be sold during   season to opposition teams - £100 cash price as main prize - tickets to 50p per ticket IG/TH to sort

        - PJ to feedback on proposed Car Boot Sales
        - CC to talk to people about sponsorship of fixture cards / fixture cards to include social calendar
        - CC/IG to look at newsletter to post to all residents in Birdlip and Brimpsfield once fixtures and social calendar confirmed
        - CC to talk to Nitin Shetty about coming on to committee by next meeting

·                    Secretary

        - To send letter of thanks to all major prize supporters of Xmas raffle and request their continued support     
        - Still to talk to Rob Ward about match ball sponsors for coming season - before February meeting
        - Still to put a grounds team together for the coming season - feedback from other players by next meeting
       - Still to discuss Lawn Tennis Association development proposal with CC - discuss before next meeting

·        Treasurer

        - To complete 2005 averages for next meeting / averages for 2004 and 2003 by end of February
        - To feedback on success of Xmas draw - around £300 raised - Feb. meeting

·        Ground report

        - TH has cut wicket with mower
        - Gangs are due to be collected over next two weeks to be serviced
        - Steve still to sort out other mowers - to feedback at February meeting
        - Steve still to speak to Simon Workman about helping out with ground for 2006 season
        - Sight screen needs taking down - by end of week - bending due to wind

·        Pavilion matters

        - Outside lights to be looked at before start of season

        - CC to check pavilion in view of recent electric and water bill

        - Oil Tank has split - CC to look into replacement

·        Fixture Secretary and Bar Stewards report

        - Fixture lists for 2006 season to be sorted out by 31^st March 2006 - PJ has 1st and 2nd team fixtures / Sunday   fixtures - will speak to Warren to find out Youth fixtures / Andy Hieron chasing midweek fixtures

       - To price up a new bar till for next meeting

·        Playing  Issues

        - Awaiting response from Cheltenham Rec Centre on indoor net bookings - proposed dates are 5th Feb -23rd April        (10week period - 2 nets) 26th March Mothers Day and Easter Sunday 16th April not booked - 6.30 to 7.30pm are        times requested - Secretary to confirm asap

        - It is important that all current players try to bring new players to the club - players leaving Alister Christian, Rob Hutcherson,

        - Steve has spoken to Nitin about friend he is bringing to club / John Pedra and Anton Palmer coming back to club /       Ian Green will be talking to Charlie Harris

        - IG to place advert in local newspapers inviting new players along to indoor nets once nets are confirmed

        - Bowling machine options submitted by AH - various options to be considered by next meeting / ST contacting        county about second hand bowling machines

·        Youth Cricket - Warren Knock

        - Cotswold District Council will give a grant for upto 50% towards Youth activity - application to be submitted by      end of February - CC to look into prices for constructing hardcore base for cricket net

Other matters

Tom Parsons
        - To confirm a price with Tim Wright about trimming trees around ground by next meeting

Graham Holder
        - To confirm price for 20 foot storage container to support equipment shed - Feb. meeting

James Pick
        - James Pick to e-mail all copies of previous meetings to Ian Green before end of January

·        Next meeting  - Sunday 12th February

·        Agenda points - charges for away opposition teas / date for EGM

Minutes of Committee meeting - Sunday 11^th December 2005

 Present: Chris Cotterell, Tom Parsons, Ian Green, Steve Townsend, Trevor Holder, Graham Holder

 Apologies: Phil James, Andy Hieron, Kent Partridge, Warren Knock, James Pick

 Matters Arising

 ·         All meetings will be second Sunday of every month - each meeting will have a focus on key areas of the club and any other business.  Key areas:

·         Chairman to discuss income generation and forthcoming social events

·         Treasurer to report on income and expenditure and discuss

·         Ground report - Steve Townsend / Ian Green

·         Pavilion matters - Chris Cotterell

·         Fixture Secretary and Bar Stewards report - Phil James

·         Playing Matters - Captains of each team

·         Youth Cricket - Warren Knock

·         Treasurer to produce a quarterly budget report -

 ·         It was discussed that last years social calendar was poorly supported and not communicated effectively to members of the club - that only a handful of players were staying after league games

·         It was agreed that next years social calendar (April to December 2006) would be discussed at next meeting. More people in the club need to be involved and co-ordinate social events - always the same people. Events so far:

            - February - Club Shoot organised by Tom Parsons

            - April - Quiz night - Warren Knock

            - April / May - possible Jazz Dance evening using Village Hall

            - September - cricket tour / players dinner

            - October - Club Dinner

            - December - Xmas draw

            - other events could include Karaoke evening / also Barbeque rota for next season with 1             steak night every month

·         Warren to look at funding for nets

·         Birdlip School has been saved / Tom on village committee

 Action Points

Chris Cotterell

·         To discuss with IG LTA development proposal

·         To look into possibilities of September ball - Steve Betts Hospice / to discuss with Trevor a charge for using ground

 Ian Green

·         To find out from all members of the club how they would like to be kept in form of activities of the club (e.g., club website, by post, carrier pigeon)

·         To organise cricket nets for start of February at Pitville Cricket Hall in Cheltenham

·         To liase with James Pick - for hand over of all paperwork of previous meetings / to discuss with Trevor Holder about presenting previous minutes on clubs website

·         To draw up an agenda for forthcoming meetings and to remind committee of meetings a few days before

·         To talk to Rob Ward about match ball sponsors for coming season

·         To talk to players about ideas for next years tour

·         To put a grounds team together for the coming season

 Trevor Holder

·         To leave his mower at club for Steve to use on wicket

·         To complete 2006 averages for next meeting / averages for 2004 and 2005 by end of February

·         Fund to be set up for buying new tractor - new pitch mower will probably be needed after next season (£1000)

 Steve Townsend

·         To look into idea of a Jazz dance evening in April / May using Village Hall

·         Steve to get gangs serviced and sort out mowers

·         To speak to Simon Workman about helping out with ground for 2006 season

 Andy Hieron

·          To contact evening league for fixtures before end of February so fixture card can be produced before end of March

·         To find out prices of bowling machine by next committee meeting

 Phil James

·         Fixture lists for 2006 season to be sorted out by 31^st March 2006

·         To price up a new bar till for next meeting

 Tom Parsons

·         To talk to Tim Wright about trimming trees around ground / or Richard Handy if Tim not available

·         To organise club clay pigeon shoot in February (10.30am start / £10 to £12.50 per head)

·         To organise club dinner on 1^st Saturday in October

 Graham Holder

·         To feedback on price of storage container to support equipment shed for next meeting

·         Provision of two strimmers

 Agenda points for next meeting:

·         Fixtures for forthcoming season

·         New Players

·         SPONSORSHIP FOR FIXTURE CARDS

Held at Sinclair Field on 3rd December 2004 

Present: (Committee in bold)

Chris Cotterell (Chair), Phil James, Andy Moore, Warren Knock, Martin Smith, Peter Partridge, T Holder, G Holder, Ian Green, Andy Heiron, B Bright, Alan Partridge, Rob Ward, James Pick, Dan Knock, Steve Townsend, Norman Partridge, David Partridge.

Apologies:
Tom Parsons, Pierre Lombard and  Al Christian.
Meeting chaired by C Cotterell (CC), opened at 7:55 p.m.

1 Title & form of meeting

Meeting unanimously accepted as an AGM. Minutes of EGM 26/03/04 accepted and entered into the records.

2 Matters Arising

The final costs of the veranda were confirmed by the Chairman, CC and by the Treasurer, Trevor Holder (TH).
The purchase of the mowers for £800 was also entered into the minutes.

3 Chairman’s Report – Chris Cotterell

Principal issues that had become apparent during the CASC application; the relationship of the trustees to the club had never been clearly constituted and it was felt that this had to be done. Two fundamentals included the definitions of the club and property, and also the rules of the club.

3.1 The 20th anniversary ball.

Tickets to be @ £20 a head, projected date of 9/7/05. CC raised the issue of a fund raising auction. The idea of non dining tickets at £10 a head was also raised.

3.2 Club projects

The extension of the bar to cater better for functions and general use.

3.3 Subscriptions & match fees

CC stated that promotion and the continued running of the club will incur additional costs which must be met by the membership. Proposal to raise annual subscription to £60. CC suggested £50 (seconded by PJ), with match fees at £5 for seniors £3 for Juniors and other concessions. Passed at vote by large majority.

3.4 Martin Smith (MS)– Trustees report.

MS gave a report on the activities, responsibilities and duties of the club trustees as well as some of the definitions raised in the Chairman’s report (item 3 of these minutes)

Property = Land, fences, pavilion, money and all assets fixed and unfixed.

Club = The members of BBCC

MS gave the position of the trustees that the club must be run in a solvent manner to conform with the deeds of the club that the trustees have a legal obligation to uphold.

CC thanked MS for his detailed report and thanked the trustees for their continued support.

4 Treasurers Report – Trevor Holder (TH)

Circulated document showing projected income for coming season and gave figures for amounts standing in the club accounts.

TH agreed to redraft in P&L and balance sheet format to make finances more transparent. TH resolved to do so before the club EGM.

5 Goundsmans Report – Steve Townsend (ST)

ST Gave thanks to all of those who had helped over the last season and beyond.

ST gave an update on current pitch preparation for the forthcoming season.

5.1 Equipment

Mowers are “beyond a reasonable state of use without repair”, est. cost £310 for two mowers to repair. Gang mowers, £800 +VAT for maintenance.

Total costs for equipment & materials £2354.25

The issue of the roller was raised by Andy Moore and ST, it needs replacing for the forthcoming season. The grounds committee (ST & AM) presented 3 options for consideration.

It was resolved to look at these in more detail at the next club management meeting.

6 Social Secretary Report - CC

Removed from discussion and post removed at suggestion of CC. Agreed by all with some mention of Philip Price.

7 Captains Reports

IG – First XI win league, IG thanked all for big effort. 17 players used through the season. Awards given to Al Christian, Trevor Holder and Andy Moore. IG wil step down as captain but will continue to play.

PJ – A poor season with not enough cricket played due to absence of teams in league. Next season promises a full fixture card and so high hopes.

DK – A mixed season for the usual reasons but largely enjoyed by all.

AH – Midweek, good season, won league  - high hopes for continued success next year.

IG – indoor league – it happened, next year could be better.

8 Youth report – Warren Knock (WK)

Warren knock gave his youth report a copy of which has been filed.

9 Committee for forthcoming year

Warren Knock will continue as club president
Chris Cotterell will be Chairman – Propose by PJ, 2^nd WK
James Pick will be Secretary – Proposed by CC, 2^nd WK
Trevor Holder will continue as Treasurer
1^st XI captain Steve Townsend
2^nd XI captain Phil James
Sunday Captain Dan Knock
Midweek captain Andy Heiron
Playing members Ian Green & Rob Ward
Non playing member Graham Holder
Bar steward Phil James
Grounds man Andy Moore

10 AOB

Smoking ban in clubhouse, proposed by CC, 2^nd TH – passed at vote

Budget proposals for season to be discussed at future committee meetings

New players to be encouraged and found for next year

Meeting closed at 10 p.m.

Minutes by James Pick

AGM Friday 31st October 2003 at the Club, 7.30 pm

Attendees   Mike Taylor  Rob Ward   Jean Sutton  Phil Price  Jan Ward  Trev Holder Andy Moore    Ian Green  Tom Parsons  David Partridge  Chris Cotterell   Peter Partridge  Warren Knock  Nick Shepherd  Dan Knock   Martin Smith   Brian Bright  Guy Partridge  Graham Holder  Steve Townsend 
Apologies    N Shetty   P Lombard  Dan Partridge  Allen Partridge  Andy Heiron

1. Rule Changes. RW talked through the proposed amendments to the rules of the club, as distributed with the AGM notification and discussed by the committee at a meeting immediately preceding the AGM.
H Sec noted that certain members had not received the notes by email.

It was proposed (RW and WK) that the proposed amendments be sent to the entire club 1 month prior to the EGM and ratified (or not) at the EGM.

2. Officers Reports
Chairman. RW reflected on a satisfactory season and a good playing atmosphere. The web site has been of great value and social events have been good but not enough of them The Festival has gone to Cheltenham but there is a possibility of a Jack Russell benefit game at the club if we wish to take it further.

Secretary. PP requested that members who are not receiving comms by email give a preferred method pf communication

Treasurer. TH reported that there had been few major cap expenses this year, which has given us, improved profits on last year but that significant expenditure is anticipated in the next fiscal year. It was noted that the accounts did not show any accruals/liabilities and it was agreed that a budget should be put together for the Spring EGM. The accounts were not adopted as they have yet to be audited, carry over to EGM.

Ground Report. ST reported that the square is to be spiked and loamed and the equipment is to be reviewed by Kellands. ST thanked volunteers for their support.

1^st XI. IG reported on a satisfactory season which met the objective of finishing higher than previously. Younger players should be encouraged to play first team cricket.

2^nd XI. PJ thanked the players and Jenny for a successful season.

Sunday XI. DK reported on a successful season and the only issue being the surfeit of players available for selection.

Youth.
Under 13s       Pl 13    W2      L7

Wk reported that the squad of just 14 was limiting, as was the average age of 10 yrs 2 mths. Much the same for next year.

Under 15s       Pl 6      W2      L4

WK thanked the parents and helpers. Match fees have been difficult to collect, subs to increase from £5 to £7. It was proposed that Tom Goldbourne becomes a committee member (Youth) at the next committee meeting.

3. Election of Officers

Chairman. RW stood for re-election, Chris Cotterell (IG, WK) stood against. The show of hands resulted in the election of CC to the position of Chairman by 6 votes to 2 votes.

CC took over from RW as Chair of the meeting

All other current Officers stood for re-election and were not contested.

Secretary             Phil Price
Treasurer             Trevor Holder
Ground Care          Steve Townsend
Firsts                   Ian Green
Seconds               Phil James
Sundays               Dan Knock
Youth                  Warren Knock/Chris Cotterell/Tom Goldbourne
Bar                      Phil James
Fixture                 Phil James
Playing Member(s) Tom Parsons, (Andy Heiron to be approached before EGM.)

It was greed that the new officer be created, a Social Committee Chairman to help orchestrate club social events.  Jean nominated (IG/ TH) and duly elected on to the committee.

Club President. CC outlined his thoughts that whilst this was an honorary position, it should be active; CC to draft functions of the President for consideration at the EGM.

Veranda Extension. A meeting with the Trustees is to take place by mid December; the committee are to submit a full budget for their approval.

Subscriptions. Motion to increase subs to £35 for next season carried, Youth increased to £7 (ibid) but with no match fees

End of Season Work. IG to detail a plan of tasks that needs to be undertaken over the winter period.

Manager, Readers League.Div II. Ian will speak to Andy Moore about fulfilling the post for clubs obligatory the one-year duration.

AOB  Tom Parsons advised that a fourth trustee was required. Martin Smith (WK/P Partridge) duly elected to the position of Trustee.

The “49ers”. TP asked the meeting to consider his proposal for a social “vets” team. This was agreed that this was acceptable to the Club on the understanding that it did not interfere with scheduled midweek or weekend cricket.

Meeting closed 11pm
Note: Nominees in bracket